Submitted by: Kimberly Cruz
When you are making group travel reservations it is important to keep in mind several ideas that will help make the transaction smooth and speedy. These ideas include; becoming familiar with benefits of booking as a group, understanding any myths about group discount rates, becoming aware of the hotels group policies, educating yourself about airline and accommodation deposits, having an exact number of the people that will be traveling with your group, having flexibility on dates and times of travel and discussing alternatives for travel such as airports and other transportation.
Before you can begin making plans for any part of your trip you must first come to a conclusion as to whether you are vacationing or traveling. While most people do not make a distinction, there is however a difference. When you are vacationing, the main reason for the trip is for relaxation.
You are there to have fun and to rest and this comes first before any time schedules. You may decide to change activities or switch times around because you are on vacation from worrying about anything stressful. Your main goal is to do what you want when you want to while you are visiting a destination.
On the other hand, when you are traveling your main goal is to take the opportunity to see a part of the world or U.S. that you have not seen before. You want to make touring and seeing the culture and understanding the country or part of the world your top priority. When you are traveling you have a schedule of places to see and things to do so that you can optimize your time at your destination.
When you are trying to make your group reservation transaction speedy, the first thing you must realize is the benefits of booking as a group. Some of these benefits include;
Same Rate – Each member of your group will have the same rate for their accommodations, air travel and other transportation. This will save you as an entire group money in the long run.
Room Upgrades – When you book as a group you open yourself up to the possibility of room upgrades. Ask the person that you are booking with about this possibility. Chances are they will give you one because you are booking several rooms at once.
Myths – Knowing the myths about discounts when you book is another way to make the transaction a speedy one. Two of the myths that you must understand before you book for a group include;
Seasonal Booking Does not Affect Price – This is not true. The season in which you are booking does have a lot to do with the price of your rooms. If you book during an off season, the rates will be discounted quite a bit.
A group of Less Than 10 Is not a Group – There is no travel industry standard about what number constitutes a group. Whether you have a group of 5, 6 or 20, it is still considered a group and group rate discounts will apply.
Have an alternative plan for airports and hotels before you begin to book these for your group. This will make for a speedier transaction and will allow you to open possibilities which include bigger discounts.
If your group is willing to choose a different airline, hotel, or dates, the possibility of finding the lowest group rates increases. The more options you have, the better your chances of finding services that better meet your needs.
There are several things that you can do to make the process of booking hotels and airlines for your group easier and faster. Keep in mind these tips and tricks as you make your reservations for your trip.
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